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10 Tips: Declutter Your Office and Secure Your Data

Disposing of old documents and electronic devices could save you and your organization from falling victim to costly fraud or data breaches.

Here are some easy tips to improve both security and that workspace mess!

  1. Remove non-essential items that clutter desks, including sticky notes that contain confidential information such as passwords.
  2. Put current projects in labeled files on the desk while storing all other confidential information in locked filing cabinets.
  3. Sort documents in filing cabinets and securely dispose of information and documents that are no longer needed for business or compliance purposes.
  4. When working in a public setting, be aware of the people around you and make sure confidential information is not visible to onlookers.
  5. Never leave mobile devices unattended in the office or in a vehicle, and make sure all devices are password protected.
  6. Your desktop computer should also be password-protected, and should be set to go to screen-saver when inactive for a short time.
  7. If you hold a meeting and use a dry-erase board to capture notes, be sure to erase it immediately after the meeting.  If you’re worried about the content of the board, snap a picture of it before erasing—but remember to delete that photo too!
  8. Get into the habit of shredding all paper documents when you’re finished with them.
  9. Consider a special screen for your office computer that makes it impossible to read from angles.  Ask your IT department about these screens.
  10. To test all this work you’ve done, invite your manager in for an informal penetration test—challenge them to find sensitive information or documents in your workspace.
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